UBC Athletics Facilities are available for bookings year round. Bookings must be made at least 10 days in advance. A 50% non-refundable deposit is required at time of booking with the balance due at least 30 days before the event. Bookings are done on a first-come-first-serve basis. When making a request, the renter must include sufficient time for set up and take down.
Rental Rates
Please see the relevant web page of individual facilities for rate information and rental request forms.
Payment Information & Schedule
All contract rental payments are due in full 30 days prior to the event. Acceptable methods of payment are: VISA, MasterCard, debit, cheque and Electronic Funds Transfer.
Frequently Asked Questions
Click to expand below for more information on frequently asked UBC Athletics & Recreation facility booking policies.
On the same day as the day the Renter pays to UBC the Rent, the Renter will provide proof to UBC that it has purchased a general liability insurance policy covering bodily injury, including death, and property loss or damage, in the amount not less than FIVE (5) MILLION dollars per occurrence or such other amount as may be required by UBC by notice in writing. Such policy shall name UBC, its Governors, employees and agents and all others for whom it may be in law responsible as additional insureds. Should also include a cross liability clause. UBC Athletics & Recreation offers insurance packages for rentals from our insurance provider upon request. Please ask Facility Manager for more details as insurance rates vary for different events.
The Renter will leave the Rental Venue in a clean and orderly condition. After the completion of the Booking, UBC will assess the condition of the Rental Venue to determine whether the Rental Venue has been left in a clean and orderly condition. If UBC determines, in its sole discretion, that the Rental Venue was not left in a clean and orderly condition, the Renter will pay to UBC, due immediately upon receipt of invoice, UBC’s then current rates for cleaning, with a minimum cost of $50.
The Renter will pay to UBC the Damage Deposit upon signing this Agreement. UBC may deduct from the Damage Deposit all amounts payable by the Renter to UBC under this Agreement. If there is any amount of the Damage Deposit remaining after deduction of those fees, UBC will pay that remainder to the Renter. Damage deposit amounts will vary depending on the type of event.
The Renter will not permit consumption of alcoholic beverages in the Rental Venue except in designated licensed areas and as authorized prior to the Booking in writing by UBC. Applications and related submission deadlines can be found at http://www.students.ubc.ca/facultystaff/bookings.cfm?page=liquor. The Renter will ensure that Event Participants comply with the terms and conditions set out in UBC’s Policy #13 “Serving or Consumption of Alcohol at University Events or on University Premises”, available online at http://www.universitycounsel.ubc.ca/policies/policy13.pdf (PDF).
If the Renter wishes to cancel the Booking or a portion thereof, the Renter will deliver to UBC written notice of cancellation by email, fax or mail:
- if the cancellation notice is received by UBC more than 30 calendar days prior to the first day of the Booking, UBC may retain the Deposit;
- if the cancellation notice is received by UBC 30 days or less from the first date of the Booking, the Renter will pay to UBC the Rent in full.
Food and beverages are only allowed in hallways and the lobby. The Renter will not permit food and beverages in any area other than the hallways and lobby unless UBC has consented in writing and approved floor protectors are in place. UBC may, in its sole discretion, determine if it will operate its concession during the Booking.
If the Renter has consent from UBC to operate a concession as indicated on page one of the Agreement or in written notice from UBC, then the Renter will pay to UBC the concession fee set out in this Agreement or that notice, as applicable. The Renter will set up the concession only in those parts of the building which UBC approves in writing. The Renter is responsible for storage of products and money.
The Renter will, at its own cost, make advance arrangements with UBC Campus Security Services by contacting the Security Supervisor at 604.822.3793, private security firms and/or the appropriate police enforcement authorities for security during the Booking. Without limiting the Renter’s general responsibility for security, the Renter will at minimum provide the security during the Booking which UBC may require by written notice.
The Renter will not make, or permit to be made, any noise or sound that, in the opinion of UBC, tends to unreasonably disturb the quiet, peace, rest, enjoyment, comfort or convenience of the persons in the vicinity without the prior written consent of UBC. Without limiting the generality of the foregoing, the Renter will comply with the City of Vancouver noise bylaws, including but not limited to the restriction on noise after midnight.
Sport & Event Hosting
The UBC Campus Advantage
The benefits of bringing events and activities to a campus environment are countless. As the pressure to create more sustainable and compact sporting events increases, so does the appeal of UBC’s Campus Advantage. Our facilities not only provide the best environment for our varsity teams to compete, but have a history of hosting local, national and international sporting events which capitalize on our on-campus accommodation and services.
Bringing an event to UBC means tapping into a community of students, staff and residents that is passionate about sport participation and supporting our athletes at all levels of competition.
Download UBC Sport Hosting Guide
Interested in hosting a sport event at UBC? Download the UBC Sport Hosting Guide (PDF).
Past Conferences, Concerts, & Film / Television
UBC Athletics and Recreation facilities have hosted many successful national and international conferences, large-scale music festivals and concerts, and many film and television shoots.
2018 Canadian Tire National Figure Skating Championships – Doug Mitchell Thunderbird Sports Centre
2018 ISU Grand Prix of Figure Skating – Doug Mitchell Thunderbird Sports Centre
2017-2008 Mel Zajack Swim Tournament – UBC Aquatic Centre
2016 Canadian Brazilian Jiu Jitsu Foundation Vancouver International Open – War Memorial Gym
2016 Americas Masters Games – Student Recreation Centre, Thunderbird Park, War Memorial Gym, Aquatic Centre
2016 ISU International Figure Skating – Doug Mitchell Thunderbird Sports Centre
2015 CIS National Men’s Basketball Tournament – Doug Mitchell Thunderbird Sports Centre
2015 Canada West Swimming Championship – UBC Aquatic Centre
2015 Davis Cup Tie – Canada vs. Japan – Doug Mitchell Thunderbird Sports Centre
2015 Canadian Brazilian Jiu Jitsu Foundation Vancouver International Open – War Memorial Gym
2014 Yonex Canada Open Badminton – Doug Mitchell Thunderbird Sports Centre
2014 Special Olympics Canada Summer Games – Doug Mitchell Thunderbird Sports Centre, Thunderbird Park, War Memorial Gym
2014 Canadian Brazilian Jiu Jitsu Foundation Vancouver International Open – War Memorial Gym
2014 FIVB World Volleyball League – Canada vs. Belgium – Doug Mitchell Thunderbird Sports Centre
2013 Davis Cup Tie – Canada vs. Italy – Doug Mitchell Thunderbird Sports Centre
2013 Davis Cup Tie – Canada vs. Spain – Doug Mitchell Thunderbird Sports Centre
2013-2008 New Balance Fall Classic Run – Student Recreation Centre
2012 Bieksa’s NHLPA Buddies vs The UBC Thunderbirds – Doug Mitchell Thunderbird Sports Centre
2012 Hockey Helps the Homeless Charity Fundraiser – Doug Mitchell Thunderbird Sports Centre
2012 Color Me Rad – Thunderbird Stadium
2012 Davis Cup Tie – Canada vs. France – Doug Mitchell Thunderbird Sports Centre
2012 UBC Law Games – Student Recreation Centre
2012 Hungarian Olympic Water Polo Team Practices – UBC Aquatic Centre
2012 Japan and Australian Olympics Swim Team Practices- UBC Aquatic Centre
2012 University Synchro Championships – UBC Aquatic Centre
2011-2008 Canadian Inter-University Sport Swimming Nationals – UBC Aquatic Centre
2011 Great Britian National Swim Team Practices – UBC Aquatic Centre
2011 Reebok Crossfit Games – Doug Mitchell Thunderbird Sports Centre
2011-2008 HSBC Classic Basketball Tournament – War Memorial Gym
2011 International Health QiGong Championship – War Memorial Gym
2010 Western Canadian Crossfit Games – Doug Mitchell Thunderbird Sports Centre
2010 Toronto Raptors NBA Training Camp – War Memorial Gym
2010 Olympic and Paralymic Winter Games (Hockey & Sledge Hockey) – Doug Mitchell Thunderbird Sports Centre
2010 Vancouver Corporate Champions – Student Recreation Centre
2009 Ireland National Rugby Union Team vs Canadian National Rugby Union Team – Thunderbird Stadium
2009 World Police and Fire Games – Multi-facility rental
2009 Juno Cup – Doug Mitchell Thunderbird Sports Centre
2009 Trident Gum International Belly Flop Competition – UBC Aquatic Centre
2008 Canadian Ismaili Games – Multi-facility rental
2008 Western Canadian Rhythmic Gymnastics Competition – War Memorial Gym
2015 Siddhartha’s Intent – Student Recreation Centre
2015 World Educational Robotics Contest Canadian Championship
2015 Nehiyopasquaitsimowan Pow-wow Celebration – War Memorial Gym
2014 Coaches Site Conference – Doug Mitchell Thunderbird Sports Centre
2012 NASA Equipment Testing – UBC Aquatic Centre
2012 United Church of British Columbia Conference – War Memorial Gym
2012-2006 Marsville Space Fair – Student Recreation Centre
2012 Cos and Effect- Student Recreation Centre, War Memorial Gym
2011 Deer Park Monastery Buddhist Retreat – War Memorial Gym
2010 Taking Off Pounds Sensibly Conference – War Memorial Gym
2010, 2007, 2006 CFA Exams – Student Recreation Centre
2010 Anime Evolution – Student Recreation Centre, War Memorial Gym
2008 UCA Conference – War Memorial Gym
2006 Job’s Daughters – Student Recreation Centre, War Memorial Gym
2020 Dermot Kennedy – Doug Mitchell Thunderbird Sports Centre
2019 Rock The Rink – Doug Mitchell Thunderbird Sports Centre
2019 The 1975 – Doug Mitchell Thunderbird Sports Centre
2019 Of Monsters and Men – Doug Mitchell Thunderbird Sports Centre
2019 Logic – Doug Mitchell Thunderbird Sports Centre
2019 James Bay – Doug Mitchell Thunderbird Sports Centre
2019 Li Jian – Doug Mitchell Thunderbird Sports Centre
2019 JoJo Siwa – Doug Mitchell Thunderbird Sports Centre
2019 Hozier – Doug Mitchell Thunderbird Sports Centre
2019 Daniel Caesar – Doug Mitchell Thunderbird Sports Centre
2019 Bastille – Doug Mitchell Thunderbird Sports Centre
2018 Tash Sultana – Doug Mitchell Thunderbird Sports Centre
2018 Miguel – Doug Mitchell Thunderbird Sports Centre
2018 Joker Xue – Doug Mitchell Thunderbird Sports Centre
2018 Jam Hsiao – Doug Mitchell Thunderbird Sports Centre
2017 The Killers – Doug Mitchell Thunderbird Sports Centre
2017 alt-J – Doug Mitchell Thunderbird Sports Centre
2017 Theresa Caputo – Doug Mitchell Thunderbird Sports Centre
2017 Zedd – Doug Mitchell Thunderbird Sports Centre
2017 Chris Rock – Doug Mitchell Thunderbird Sports Centre
2017 Die Antwoord – Doug Mitchell Thunderbird Sports Centre
2017 Bryson Tiller – Doug Mitchell Thunderbird Sports Centre
2017 Rancid & Dropkick Murphys – Doug Mitchell Thunderbird Sports Centre
2017 The xx – Doug Mitchell Thunderbird Sports Centre
2017 Bastille – Doug Mitchell Thunderbird Sports Centre
2017 Arkells – Doug Mitchell Thunderbird Sports Centre
2016 Louis CK – Doug Mitchell Thunderbird Sports Centre
2016 Amei – Doug Mitchell Thunderbird Sports Centre
2016 Chance the Rapper – Doug Mitchell Thunderbird Sports Centre
2016 The 1975 – Doug Mitchell Thunderbird Sports Centre
2016 Metric & Death Cab for Cutie – Doug Mitchell Thunderbird Sports Centre
2016 EXO – Doug Mitchell Thunderbird Sports Centre
2015 Wild Kratts Live! – Doug Mitchell Thunderbird Sports Centre
2015 Vesak for Peace Buddhist Festival – Doug Mitchell Thunderbird Sports Centre
2015 To Hebe – Doug Mitchell Thunderbird Sports Centre
2015 Theresa Caputo – Doug Mitchell Thunderbird Sports Centre
2015 Sodagreen – Doug Mitchell Thunderbird Sports Centre
2015 Powershares Series Tennis – Doug Mitchell Thunderbird Sports Centre
2015 Ben Howard – Doug Mitchell Thunderbird Sports Centre
2014 Sesame Street Live – Doug Mitchell Thunderbird Sports Centre
2014 Googoosh and Ebi – Doug Mitchell Thunderbird Sports Centre
2014 His Holiness the 14th Dalai Lama Teaching – Doug Mitchell Thunderbird Sports Centre
2014 Yeah Show – Doug Mitchell Thunderbird Sports Centre
2014 Harlem Globetrotters – Doug Mitchell Thunderbird Sports Centre
2014 Asian Music Live – Doug Mitchell Thunderbird Sports Centre
2013 Steve Aoki – Doug Mitchell Thunderbird Sports Centre
2013 Kid Cudi – Doug Mitchell Thunderbird Sports Centre
2013 The Sound of Chinese – Doug Mitchell Thunderbird Sports Centre
2012 Bassnectar – Doug Mitchell Thunderbird Sports Centre
2012 The Wiggles Celebration Tour – Doug Mitchell Thunderbird Sports Centre
2012 Sesame Street Live – Elmo Makes Music – Doug Mitchell Thunderbird Sports Centre
2011 Gary Valenciano and Martin Nievera – Doug Mitchell Thunderbird Sports Centre
2011 Invasion Festival (Datsik, Dieselboy & The Crystal Method) – Doug Mitchell Thunderbird Sports Centre
2011 Sesame Street Live – Elmo’s Healthy Heroes – Doug Mitchell Thunderbird Sports Centre
2010 ZZ Top – Doug Mitchell Thunderbird Sports Centre
2009 Deadmau5 – Doug Mitchell Thunderbird Sports Centre
2009 Blue Man Group – Doug Mitchell Thunderbird Sports Centre
2009 The Wiggles – Doug Mitchell Thunderbird Sports Centre
2009 The Fray – Doug Mitchell Thunderbird Sports Centre
2009 Heaven and Hell – Doug Mitchell Thunderbird Sports Centre
2009 Jeff Dunham – Doug Mitchell Thunderbird Sports Centre
2009 The Offspring – Doug Mitchell Thunderbird Sports Centre
2009 Buckcherry – Doug Mitchell Thunderbird Sports Centre
2009 Celtic Thunder – Doug Mitchell Thunderbird Sports Centre
2009 Fall Out Boy – Doug Mitchell Thunderbird Sports Centre
2009 Lamb of God – Doug Mitchell Thunderbird Sports Centre
2009 The Killers – Doug Mitchell Thunderbird Sports Centre
2008 Rise Against – Doug Mitchell Thunderbird Sports Centre
2008 Jack Johnson – Thunderbird Stadium
2009-1995 Warped Tour – Thunderbird Stadium
2003 Radiohead – Thunderbird Stadium
1999 Ozzfest – Thunderbird Stadium
1997 Lilith Fair – Thunderbird Stadium
1993 Lollapalooza – Thunderbird Stadium
Twilight Series – UBC Aquatic Centre
Torch – UBC Aquatic Centre
Double Jeopardy – UBC Aquatic Centre
X-Files – UBC Aquatic Centre
Lou Legains Story – UBC Aquatic Centre
Cabin in the Woods – UBC Aquatic Centre
The Tooth Fairy – Doug Mitchell Thunderbird Sports Centre
Primeval – Doug Mitchell Thunderbird Sports Centre
The Miracle Season – Doug Mitchell Thunderbird Sports Centre
She’s the Man – Thunderbird Stadium
Hellcats – Thunderbird Stadium
Various Commercial Shoots – all facilities