Rec North, SRC, & ARC Rental Request Form

Booking Notes

  • Bookings must be made at least 14 days in advance
  • A 50% non-refundable deposit is required at time of booking, with the balance due at least 30 days before the event
  • All bookings require insurance that meet the guidelines outlined by UBC. Insurance coverage is available for purchase through UBC Athletics & Recreation as part of your rental
  • Bookings are done on a first-come-first-serve basis
  • When making a request, the renter must include sufficient time in their booked block for set up and take down
  • Gymnasium availability:
    • September 1 – April 30 
      • Weekdays – Gymnasiums are not available for rent after 4:00PM on Monday – Thursday.
      • Weekends – Gymnasiums have limited availability on Saturdays and are not available on Sundays
        • Please note that gymnasiums may be available on holiday weekends and academic breaks (e.g. Reading Break) when regularly scheduled activities may not be running.
      • SRC Gymnasiums are not available for the months of December and April due to exams.
    • May 1 – August 31
      • All gymnasiums are available for bookings during regular building hours.

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Event Information

What type of event are you planning?*

MM slash DD slash YYYY
Event Start Time Requested*
:
Event End Time Requested*
:
Event Space(s) Requested*
What is the current affiliation of those who will be attending the event? Please select all that apply:*
Describe your event including details such as: the specific types of activities planned; venue or room configuration (e.g. number of volleyball courts required); alternate dates; room/building preference (including if multiple venues are needed); food or alcohol service requested. Please share as much information as possible.
Additional Equipment Requests
Additional charges will apply.

Contact Information

Name*
Address*